Meetings Blog

The next time you attend an event, look around. Those napkins fanned out in a perfect display on the catering table? Someone spent the morning twisting them with a practiced spin of the wrist. The organized map that shows where all of the 400 exhibitors are to set up? Someone has been planning that for a month. That RSVP list that is being scanned for your name? Someone spent months painstakingly updating it so the name tag about to be handed to you could be cross-checked and alphabetized at midnight the night before.

Event planning is not rocket science, but it requires an acute organization and constant attention to detail. If everything goes off without a hitch, it often goes without notice, but if something goes awry, it’s a public display of failure.

Here are ten tips to help you manage planning and execution process of an event – large or small:

In the world of an event planning professional there are many negotiations to be made. Negotiating with event facilities for the best deal, negotiating with your board on the destination of your next event, negotiating with your boss about your event budget, and on and on and on. Yes, negotiating is part of doing business, but negotiating well is more – it’s an art. Being a good negotiator is critical to your success so here are some winning tips on negotiating like a pro. These tips work for anything, whether you're negotiating with a tough-minded colleague over a big deal or with your husband over getting ice cream after dinner.

You just can’t have a successful event without successful speakers. They can bring your agenda to life and engage your audience on a personal level that can’t be replaced by any other meeting element. From the keynote speeches in general session to the breakouts, improving the effectiveness and impact of the speakers at an event leads to real and meaningful results. This leads to an event with increased impact and value as well as one that generates a much greater ROI.