Meetings Blog

Green MeetingsReal Estate agents don't know everything, but they are right about one thing. Location means everything, whether you're buying a house or planning a meeting. Selecting a destination that is conducive to the event's purpose, while also taking into account how far event attendees must travel, is the first step in putting together a successful event. It's also the first step in planning an environmentally-friendly meeting. That leads us into number one on our list of top three things smart planners consider when planning a meeting that’s both successful and green.

CMP, CTA, CGMP, GMS, CAE, ABC DEFG!….and the list goes on and on. We all want to be seen as an expert in our chosen profession, but it isnt as easy as jotting EXPERT on your sticky name tag. Sadly, earning industry clout is harder than that, and more and more that clout comes not in your name, but in a series of letters AFTER your name.

The next time you attend an event, look around. Those napkins fanned out in a perfect display on the catering table? Someone spent the morning twisting them with a practiced spin of the wrist. The organized map that shows where all of the 400 exhibitors are to set up? Someone has been planning that for a month. That RSVP list that is being scanned for your name? Someone spent months painstakingly updating it so the name tag about to be handed to you could be cross-checked and alphabetized at midnight the night before.

Event planning is not rocket science, but it requires an acute organization and constant attention to detail. If everything goes off without a hitch, it often goes without notice, but if something goes awry, it’s a public display of failure.

Here are ten tips to help you manage planning and execution process of an event – large or small:

In the world of an event planning professional there are many negotiations to be made. Negotiating with event facilities for the best deal, negotiating with your board on the destination of your next event, negotiating with your boss about your event budget, and on and on and on. Yes, negotiating is part of doing business, but negotiating well is more – it’s an art. Being a good negotiator is critical to your success so here are some winning tips on negotiating like a pro. These tips work for anything, whether you're negotiating with a tough-minded colleague over a big deal or with your husband over getting ice cream after dinner.

You just can’t have a successful event without successful speakers. They can bring your agenda to life and engage your audience on a personal level that can’t be replaced by any other meeting element. From the keynote speeches in general session to the breakouts, improving the effectiveness and impact of the speakers at an event leads to real and meaningful results. This leads to an event with increased impact and value as well as one that generates a much greater ROI.